Privacy Policy
Last updated: May 2026
VedaSign Ltd · Company No. 17288206 · 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ ('we', 'us', 'our') is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your information when you use our service at vedasign.uk.
Who we are
VedaSign Ltd · Company No. 17288206 · 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, is a UK-based document signing service. Our servers are located in London, United Kingdom.
What data we collect
- Name and email address when you register
- Documents you upload for signing
- Signature data and audit trail information
- IP addresses and timestamps for security and legal compliance
- Payment information (processed securely by Stripe — we do not store card details)
How we use your data
- To provide the document signing service
- To send you transactional emails related to your account and documents
- To maintain legally required audit trails
- To process your subscription payment
Legal basis for processing
We process your data under the lawful basis of contract performance and legitimate interests under UK GDPR.
Data storage and security
All data is stored on UK-based servers. We use 256-bit AES encryption at rest and SSL/TLS in transit. We never sell or share your data with third parties except as required to provide the service (Stripe for payments, Maileroo for transactional email).
Data retention
We retain your data for as long as your account is active. Upon cancellation you have 30 days to download your documents, after which they are securely deleted.
Your rights
Under UK GDPR you have the right to access, correct, or delete your personal data. To exercise these rights contact us at privacy@vedasign.uk.
Marketing Communications
As a VedaSign customer you may receive occasional emails from us about new features, updates, and tips for getting the most from VedaSign. These are sent under legitimate interests as they are directly relevant to your use of our service.
You can opt out of marketing emails at any time by clicking the unsubscribe link in any email or by contacting privacy@vedasign.uk. Opting out of marketing emails will not affect service emails such as document notifications and account alerts.
VedaSign will never sell, rent, or share your personal data with third parties for marketing purposes.
Cookies
We use essential cookies only to maintain your login session. We do not use tracking or advertising cookies.