Recruitment & Staffing Agencies
E-Signature Software for UK Recruitment Agencies
Move candidates through your pipeline faster — get compliance documents, offer letters, and Terms of Business signed in minutes, not days.
Speed is everything in UK recruitment. A delayed contract or an unsigned Terms of Business can cost you a placement. VedaSign lets consultants send signing requests directly from their workflow — candidates and clients sign from any device in under a minute, with a legally binding audit trail automatically generated. Whether you're placing temporary workers under AWR or permanent hires on executive contracts, VedaSign handles the compliance documentation at £15/month for your entire team, with no per-user or per-document charges.
Common Use Cases
Client Terms of Business (ToB)
Get your Terms of Business signed by hiring managers before sourcing begins. A signed ToB protects your fee, your exclusivity, and your rebate terms — critical if a dispute goes to the Recruitment & Employment Confederation (REC) tribunal.
Candidate Right-to-Work Declarations
Collect signed right-to-work acknowledgement forms with a full audit trail. Under the Immigration Act 2014, employers and agencies must demonstrate they conducted right-to-work checks — VedaSign's timestamped record supports that evidence.
Offer Letters & Employment Contracts
Send permanent offer letters and fixed-term employment contracts for candidate signature before the start date. No printing, no scanning, no missed placements due to admin delays.
GDPR Candidate Consent for Data Processing
Under UK GDPR, you must have a documented lawful basis for storing and processing candidate data on your ATS. Collect explicit, timestamped consent forms from candidates at the point of registration.
AWR & Agency Worker Declarations
Issue Agency Workers Regulations (AWR) day-one rights declarations and pay parity confirmation letters to temporary workers for signed acknowledgement.
PSL & Framework Agreements
Get onto Preferred Supplier Lists faster by circulating signed framework agreements to multiple hiring contacts simultaneously — each receiving their own secure signing link.
£15/month
Unlimited users · Unlimited documents · UK data hosting
No per-user fees. No document caps. No hidden charges. Cancel anytime.
Start Your 14-Day Free TrialFrequently Asked Questions
Is a digitally signed Terms of Business enforceable against a client?
Yes. A Terms of Business signed via VedaSign is fully legally binding under the UK Electronic Communications Act 2000. The audit trail records the signatory's email address, IP address, and timestamp — providing strong evidence of the agreement if a fee dispute arises.
Can VedaSign help with right-to-work compliance?
VedaSign provides a signed, timestamped record of right-to-work acknowledgement forms. This supports your audit trail under the Immigration Act 2014, though agencies must still verify original identity documents separately.
Are AWR documents suitable for electronic signature?
Yes. AWR day-one rights declarations, pay parity letters, and agency worker agreements can all be signed electronically. Electronic signatures are legally valid under the UK Electronic Communications Act 2000 for these document types.
Can candidates sign on a mobile phone?
Yes. Candidates receive a secure link by email and can sign from any smartphone or tablet — no app download or account required. This is essential for placing candidates quickly in competitive temporary markets.
Is candidate personal data stored in the UK?
All candidate data is stored exclusively on UK servers. VedaSign provides a full Data Processing Addendum, supporting your ICO registration and UK GDPR compliance as a data controller.
How much does VedaSign cost for a recruitment agency?
VedaSign is £15/month with no per-user fees and no document limits. Whether you have 2 consultants or 200, every member of the team can use VedaSign at the same price.